DEFINITIONS:

1. MANAGEMENT:

Refers to the World Food Safety Day Conferences organizing and management staff

2. SPONSOR:

Denotes the company formally agreeing with WFSD management to sponsor the WFSD events.

SPONSORSHIP COMMITMENT AND EXECUTION:

1. SPONSORSHIP ALLOCATION:

• Sponsorship opportunities are allocated on a first-come, first-served basis to ensure fairness and transparency in the selection process.

2. SPONSORSHIP AGREEMENT PROCESSING:

• Upon receipt of the completed, signed, and officially stamped sponsorship agreement form, sponsors will be issued an invoice reflecting the total sponsorship commitment as outlined in the agreement.

3. INVOICE AND PAYMENT TERMS:

• Initial invoices will cover 100% of the agreed sponsorship fee.
• Payment is due within 5 working days from the invoice date.
• Extensions may be granted upon written agreement with WFSD management.
• Sponsorship agreements will be considered null and void if payment is not settled within the specified timeframe.

4. CANCELLATION POLICY:

• Sponsorship fees are non-refundable and non-claimable under any circumstances.
• No refunds will be provided for cancellations initiated by the sponsor.

5. EVENT POSTPONEMENT:

• In the event of postponement, management has 90 days from the original date to reschedule the World Food Safety Day.
• Should the event be rescheduled within this timeframe, the sponsorship agreement will remain in effect for the new date.

6. MANAGEMENT’S RIGHTS:

• WFSD management reserves the right to cancel sponsorship agreements at any time, with a full refund issued to the sponsor.
• Management is absolved of liability and performance obligations under circumstances of force majeure, as detailed within the agreement.

7. FORCE MAJEURE:

• Sponsors waive any claims for damages or expenses should the event be cancelled due to force majeure.

8. LOGISTICAL RESPONSIBILITIES OF SPONSORS:

• Sponsors bear the cost of shipping, storage, and any associated fees for promotional materials and product displays at the event venue.
• Production and provision of sponsorship items are the responsibility of the sponsor.

9. PAYMENT INSTRUCTIONS:

• Payments in Saudi Riyals are to be made via company cheque or bank transfer, according to the details provided in the Sponsorship Agreement.

10. COMPREHENSIVE TERMS AND CONDITIONS:

• All terms, conditions, and regulations listed on the World Food Safety Day website apply equally to sponsors, ensuring consistent and transparent guidelines.

11. FINAL AUTHORITY:

• Any matters not explicitly covered by these guidelines are subject to the final decision of the World Food Safety Day management, ensuring flexibility and fairness in unforeseen circumstances.

This comprehensive outline ensures sponsors are well-informed of their rights, responsibilities, and the substantial benefits of partnering with World Food Safety Day, fostering a collaborative effort towards enhancing food safety and public health.